ST. POLYCARP CHURCH
An updated calendar will always be a very important communication tool! During the pandemic it is important that the office is notified of all ministry meetings and activities so that others are aware of what is going on! Even during the pandemic, someone may want to join over the phone or virtual platform! Contact – Parish Secretary 653-8279, office @saintpolycarp.org
1. All calendar requests must be in writing. This can be in either email, typed or legible
handwritten form. No calendar scheduling requests will be taken over the phone.
Placing all requests in writing makes sure that dates/times are not forgotten or
misunderstood. Forms for Room Reservations are located in the black drop box outside
the Parish Office. Please place your completed Reservation Request Form in the black
box or fill out the Request Form online. You can check our Calendar on our parish
website www.saintpolycarp.org . This online Google Calendar is the most accurate. If
need be, you can call the office to check on available dates, times etc.
2. All calendar requests must be made at least 10 business days before the scheduled
event date except in unusual circumstances. There is a possibility that no room will be
available for you at the last minute, or that some other function has already been
planned. Knowing dates in advance also allows us to schedule the cleaning of rooms
and the hall. It also ensures that the heating and/or air conditioning has been adjusted
accordingly by the Business Manager.
3. Cancellations MUST be given to the office, ideally 48 hours in advance. This can be by
email, in writing or verbally. If you cancel your meeting/event at the last minute and do
not notify the office, parish resources (heating/air conditioning) will be wasted. In
addition, if you cancel your meeting at the last minute, it does not give another ministry
enough opportunity to use the room(s) and/or hall.
4. As more and more ministries become active, accurate scheduling and cancelling of
events is a necessity. This careful scheduling and cancelling of events will not only help
your ministry but other ministries as well.
Scheduling of Sales Outside of Church Doors
Contact – Parish Secretary 653-8279, office @saintpolycarp.org
If your ministry or group wishes to sell tickets, cards, etc. outside after Masses on weekends
you must contact the Parish Secretary in the parish office to arrange for your requested dates.
No more than one group at a time will be scheduled.